Constitution and By Laws of the Art Educators of New Jersey
This document includes the Constitution and the By Laws of the Art Educators of New Jersey.
This document will allow easy accessibility to policies which have been adopted by the membership (in the case of the Constitution and By Laws) and by Executive Boards and Advisory Councils through the years. The Constitution and By Laws were last revised in October, 2012.
ORGANIZATION AND GOVERNANCE ART EDUCATORS OF NEW JERSEY, Inc.
Preamble to the Constitution
The Art Educators of New Jersey, Inc., through the instrumentality of its Constitution, sets forth the means by which the aspirations of those responsible for programs of art education in this state may be supported.
As an organization, we affirm our faith in the power of the visual arts to enrich the lives and endeavors of humankind. In a highly technological society such as ours, the Visual Arts serve as a humanizing force, giving dignity and a sense of worth to the individual. They provide the means by which aesthetic quality and order are derived from the exercise of an individual’s intellect, sensitivity, creativity, and critical and historical understanding.
It is our purpose to promote and maintain the highest possible degree of quality instruction in visual arts programs throughout New Jersey under whatever auspices they are fostered.
It is our intent to communicate our belief of the importance of the visual arts as a discipline in the schools and to affect positively the role of art education in the culture, to the organized teaching profession and to the community-at-large, .
We dedicate ourselves to the promotion of aesthetic and humanistic growth and quality performance in art. With these as our goals, we support Visual Arts and Humanities Programs that provide depth and breadth of experiences in art, essential to meet the needs, interests, and abilities of the varied individuals whom we teach.
Article l – NAME
This association shall be known as the Art Educators of New Jersey, Inc. (AENJ)
Article II – PURPOSES
The purposes of AENJ, Inc. are to represent the visual art educators of New Jersey and:
A. to work for the adoption of a clause in the New Jersey State Board of Education rules and regulations which state that a discipline based comprehensive visual art program, including aesthetics, art history, art criticism and studio production, articulated by a qualified visual art certified teacher, in a sequentially developed curriculum be taught to all students, on a regularly scheduled basis.
B. to work for the implementation of the national standards and the New Jersey state Core Course Proficiencies-k—12.
C. to work for the requirement of a minimum of one year of the visual arts for acceptance into a New Jersey state college/university and
D. to encourage teacher training programs to include information about current national standards and New Jersey Core Course Proficiencies;
E. to work to maintain the requirement of a minimum of one year of the visual arts requirement for New Jersey high school graduation.
F. to work for the requirement of a minimum of one year of the visual arts for completion of a Bachelors Degree requirement by all New Jersey colleges.
G. to continue to maintain support for the position of Visual Arts Program Coordinator in the New Jersey State Department of Education.
H. to work for recognition and acceptance of the concept that the Visual Arts are a necessary academic curriculum component for every public, private, parochial school, college, and/or university.
I. to foster professional growth and leadership for all visual arts educators by providing staff development opportunities available to all art educators, other educators, and administrators.
J. to encourage research and exploration in art education.
K. to hold public discussions, sponsor meetings, workshops and conferences.
L. to publish a newsletter, maintain a web site, prepare publications, articles, reports, research findings, and surveys relating to current issues of concern to visual art educators.
M. to support professional growth initiative of the state department of education.
N. to prepare and provide advocacy assistance to the AENJ membership.
AENJ, Inc. is a non-profit education association and shall only engage in activities consistent with its status as defined in Section 50l (C) (3) of the Internal Revenue Code of 1954 or any successor provisions thereto.
Article III – MEMBERSHIP
Individuals professionally interested in, or engaged in, activities concerned with, or related to, Visual Arts education, shall be eligible for membership. Voting members of the association shall be all active, retired and life members. Other and specific membership information may be found in the By-Laws and Policy Manual.
Article IV – ORGANIZATION AND GOVERNANCE
Organization: The AENJ shall be organized to include the Executive Board, an Advisory Council, and the General Assembly.
A. The Executive Board: The Executive Board shall be comprised of elected and appointed Officers
1. Elected Officers. The elected officers of the AENJ shall include a President, Vice President, Treasurer and Immediate Past President.
2. Appointed Officers: The Appointed Offices of the Executive Board shall be appointed annually by the President with the approval of the elected officers and include: Historian, Member Services, Recording Secretary. Communications Chair, Advocacy Chair, Conference Coordinator and Director of Public Relations.
B. Advisory Council: The Advisory Council shall be comprised of the Executive Board, the Regional Presidents (or designees), and the Divisional Representatives (or designees).
1. Regional Representatives – AENJ members, who for reasons of convenience and geographic location, form sectional associations, are so recognized by the AENJ. Each region shall be entitled to one voting member on the Advisory Council.
2. Divisional Representatives are appointed by the President, with the approval of the Executive Board to serve as representative of their professional division or level (i.e. Elementary, Middle, High School, Higher Education). Each division shall be entitled to one voting member on the Advisory Council.
C. Terms of Office – The term of office of all elected officers shall be two (2) years.
Article V. – ELECTIONS
A. Nominating Committee: The President, with the approval of the Executive Board, shall appoint a nominating committee of at least five voting members. This committee shall be chaired by a past-president. The committee shall prepare a slate of qualified candidates for each office with provisions for a write-in vote when there are not two candidates for a position.
B. Voting: The election shall be conducted by paper ballots or by electronic mail or other authorized means of electronic transmission. Ballots must be distributed by August 15th of the elction year and must be received by the Elections Clerk within 30 days after that date. mailed out no later than September lst to be received and counted by the Annual Conference. All eligible members of AENJ shall receive a ballot. A simple majority of the votes cast shall determine the outcome of the election. The ballots shall be prepared by the Nominating Committee chair under the direction of the Nominating Committee. The Historian shall be responsible for the conduct of the election. The result of the election shall be announced to the General Assembly at the Annual Conference.
C. Vacancy: In case of vacancy of office, the President, with the approval of the Executive Board, shall have the power to fill the vacancy, for the balance of the term, through appointment, except as already provided by this document.
Article VI. – MEETINGS
A. Executive Board: The Executive Board shall meet at the discretion of the President, but no less than seven (7) times annually.
A. Advisory Council: The Advisory Council shall meet at the discretion of the President, with the advice and consent of the Executive Board, at least once per year, or at the request of one third of the Advisory Council membership.
C. General Assembly: The General Assembly shall meet annually at the Conference. The President may call additional meetings of the General Assembly with the advice and consent of the Executive Board and/or the Advisory Council.
D. Quorum: A Quorum at all meetings shall consist of the members present.
Article VII. – AMENDMENTS
Amendments to the Constitution shall be originated by the Executive Board or by the Advisory Council or by petition by twenty-five (25) members in good standing. After review and approval by the Executive Board, the proposed amendments shall be published along with a ballot to be returned to the Historian. Two-thirds of the votes cast signify approval.
Article VIII. – INCOME AND BENEFITS
No part of the net earnings of the Association shall inure to the benefit of any member, sponsor, donor, creator, trustee, officer, employee, or without limitation, any other private individual, or to the benefit of any corporation, any private individual, or any substantial part of the activities of which is carrying on propaganda or otherwise attempting to influence legislation provided this shall not prevent payment of reasonable compensation for service actually rendered to or for the Association and its purposes.
Article I. EXECUTIVE BOARD
The Executive Board shall be comprised of elected and appointed Officers
The elected officers of the AENJ shall include a President, President-Elect, Vice President, Treasurer and Immediate Past President. The Appointed Officers shall include: Historian, Member Services, Recording Secretary. Communications Chair, Advocacy Chair, and Director of Public Relations
A: ELECTED OFFICERS:
1. President: The President shall:
• call regular and special meetings of the Executive Board, Advisory Council, General Assembly and committees whenever he/she deems it necessary, with proper notification to all members involved. Ten days to two weeks shall constitute proper notification;
• preside over meetings of the Executive Board, Advisory Council, General Assembly and shall appoint chairs of committees, appoint ad hoc committees;
• be the Executive Officer of the Association;
• oversee all Advocacy, Public Relations and Association or AENJ Policy Initiatives;
• provide, with the Treasurer, for the annual audit of the Treasurer’s books and shall be the second authorized signature on all organization bank accounts;
• serve as delegate to the NAEA Delegate Assembly.
3. Vice President: In the absence of the President, the Vice President shall have all the powers and prerogatives of the President or the President-Elect, and shall serve as an alternate to the Delegates Assembly in the second year of his/her term of office
• act as Administrative Assistant to the President, and in the absence of the President, the President-Elect shall have all the powers and prerogatives of the President;
• be responsible for all professional development activities including Conference;.
• serve as an NAEA Delegate Assembly during the second year of his/her term of office;
• serve as an NAEA Delegate Assembly alternate during the first year of his/her term of office;
• coordinate AENJ’s participation in NAEA Team East functions.
4. Treasurer: The Treasurer shall hold the funds of the Association and shall disburse them within the parameters listed in the budget approved by the Executive Board, upon authorization of the President and/or the Executive Board, and shall keep the President and all groups informed of the financial condition of the Association as specified in the Policy Manual. (See Policy Manual for specifics)
5. Immediate Past President: The Immediate Past President shall
• serve as Ex-Officio and act as advisor to the President, Executive Board, Advisory Council and the General Assembly;
• serve as liaison with the National Art Education Association;
• serve as the AENJ representative to the Delegate Assembly of the NAEA for the first year of his/her term;
• review policy and make recommendations for inclusions into the policy manual to the Executive Board prior to the Policy Review Executive Board Meeting scheduled by the President.
B. Terms of Office – The term of office of all elected officers shall be for two (2) years.
C. Officer Dismissal Procedure: The AENJ Executive Board may dismiss an elected officer, for cause* by this procedure:
A determination, at a scheduled Board meeting, that the officer is not performing his/her duties. The President will issue a written communication concerning failure to perform job, or if the President is not performing his/her duties, the President-elect will issue the communication. If the situation does not improve, a removal for cause vote is taken by the Executive Board and, following a two thirds vote approval, the President will send a registered letter announcing the officer’s removal.
(*) Cause shall be defined as the neglect of duties as outlined in the AENJ Policy Manual, failure to respond to written and/or phone communications and such other situations as the Executive Board deems reasonable.
D. APPOINTED OFFICERS
The Executive Board shall include the following appointed officers: Historian, Member Services, Recording Secretary, Communications Chair, Advocacy Chair, and Director of Public Relations.
1. The Historian: The Historian shall
• chair the Awards Committee;
• ascertain that all minutes, records, publications and materials are placed in the Archives at Rutgers University;
• inform the Executive Board of the AENJ and NAEA awards to be considered for nomination at the June Executive Board meeting;
• Oversee the Annual Fall Conference, serving as a mentor to members of the Conference Committee;
• fulfill all obligations as set forth in the Historian section of the Policy Manual.
2. Membership Services Chair: The Member Services Chair shall:
• serve as liaison to the membership
• conduct membership drives,
• fulfill all obligations as set forth Membership section of the Policy Manual.
3. Recording Secretary: The Recording Secretary shall”
• keep accurate records of all motions of the Executive Board and Advisory Council and
• prepare minutes, indicating those motions, for dissemination at all meetings as set forth in the Policy Manual.
4. Communications Chair: The Communications chair shall
• prepare and disseminate information as set forth in the Policy Manual,
• be responsible for the Newsletter and the Web Site
5. Advocacy Chair: The Advocacy Chair shall:
• coordinate all Advocacy activities;
• oversee the development of advocacy materials and exhibits;
• oversee Youth Art Month, serving as a mentor to the Youth Art Month Committee;
• coordinate efforts to promote Visual Arts Education in New Jersey working with the Department of Education and National, State, and Local and officials when deemed necessary.
6. Director of Public Relations: The Director of Public Relations shall:
• coordinate all outside events (i.e. NJEA, NAEA, NJSB);
• serve as liaison with hotel and conference staff
• prepare and coordinate Press Releases;
• coordinate coverage, including photography, of events.
B. Term of Office: Appointed Executive board members are appointed annually by the President, with the approval of the elected officers.
C. Removal of Appointed Board Members: Any appointed board member may be removed as a member of the Executive Board for cause(*) by a majority vote of the Executive Board.
(*) Cause shall be defined as the neglect of duties as outlined in the AENJ Policy Handbook, failure to respond to written and/or phone communications and such other situations as the Executive Board deems reasonable.
Article II – ADVISORY COUNCIL
The Advisory Council, composed of the Executive Board, Regional and Divisional Representatives, shall suggest initiatives and promote the best interest of the AENJ goals and objectives. It shall identify problems and recommend programs.
Article III – COMMITTEES
Committee chairs shall be appointed by the President with the advice and consent of the Executive Board. The committees shall meet, as necessary, to carry on the Association work. Ad-hoc committee chairs shall be appointed by the President with the advice and consent of the Executive Board for a particular activity and shall dissolve at the conclusion of the special assignment. Committees shall incur no expense to AENJ without prior approval of the Executive Board and within the confines of the Executive Board approved budget.
Article IV. – GENERAL ASSEMBLY
The General Assembly, composed of all AENJ members, shall meet annually and make known to the Officers, Executive Board, and Advisory Council, the needs and concerns of the General Assembly.
Article V. – MEMBERSHIP AND DUES
A. Amount of Dues: The dues, for all classes of membership in the Association, shall be determined by the Executive Board.
B. Classes of Membership: Unless otherwise specified, all classes of membership are for a period of one year, from Annual Conference to just prior to next Annual Conference.
1. Active: Those individuals engaged in the teaching of the visual arts, or the direction of programs of art education, or in pursuits closely related to the field. Active membership provides all the privileges of membership including the right to vote and hold office.
2. Retired: Active members who have retired and have been a member of the Association. Retired active membership provides all the privileges of active membership.
3. Student: Undergraduate students and full time graduate students. Student membership provides the privileges of active membership.
4. Life/Honorary: Memberships conferred on persons who have made some outstanding contribution to art education in New Jersey and whose names have been approved by the AENJ Executive Board. This membership is conferred for the life of the member and provides all the privileges of active membership.
5. Institutional: One person representing an established group, who have paid Institutional dues, may attend the annual conference and vote in the general elections.
6. Associated Groups: Non-profit associations who have a concern in the arts and/or art education (i.e. Higher Education Associations, State and local art groups, Art Administrators’ Associations, Craft Guilds) may join the AENJ.
Article VI. – REGIONAL GROUPS
A. Recognition: AENJ members, who for reasons of geographic location, find it convenient to organize a regional group, may apply to the AENJ Executive Board for advice and financial support in establishing a region. Recognition will be granted upon the submission of a constitution which provides for at least three meetings a year, a budget for the fiscal year, a list of officers and an annual program.
B. Annual Criteria: The criteria requirements must be met annually before any grants can be made. In addition, all existing regional groups must, by September 30th, submit a bank statement of their accounts for audit by the Treasurer and members of the Executive Board.
C. Following recognition and on meeting the fiscal criteria, the Executive Board shall authorize the Treasurer to grant an amount, determined by the Executive Board as specified in the Policy Manual
D. The Regional President: The Regional President, or his/her designee, shall serve as a voting member of the Advisory Council.
E. Dissolution: In the event of a dissolution of a section, the Executive Board must be immediately notified, and within thirty (30) days of dissolution of a section, all remaining monies must be returned to the AENJ treasury.
Article VII. – DIVISIONAL REPRESENTATIVES
A. Members of this body will be appointed by the President with the approval of the Board to serve for a year term as a representative of their respective professional division within art education.
B. These appointments shall include a representative from each of the following divisions; Elementary School, Middle School, High School, and Higher Education,
C. Members of this body shall conduct studies and suggest initiatives in the special interest of their division and in keeping with the goals and purposes of AENJ, serving as advisors to the President and Executive Board
Article VIII. – RULES OF ORDER
Robert’s Rules of Order shall be the parliamentary authority for the Association on all questions not covered the this Constitution, By-Laws and the Policy Manual which include the standing operating rules the Executive Board and Advisory Council may adopt.
Article IX – AMENDMENTS
Amendments to the By-Laws shall be originated either by the Executive Board or the Advisory Council or by petition of twenty-five (25) members in good standing. After revision and approval by the Executive Board the proposed amendments shall be published and a ballot prepared and mailed to all voting members. A majority of all votes cast is required for passage.
Article X. – FISCAL YEAR
The fiscal year shall be from July lst to June 30th
Article XI. – DISSOLUTION
The purposes for which this corporation/organization is formed are to promote and advance Visual Art Education in the State of New Jersey. Said corporation/organization is organized exclusively for educational purposes, including for such purposes, the making of distributions to organizations under Section 501 (c) (3) of the Internal Revenue Code (or the corresponding section of any future Federal tax code.)
No part of the net earnings of the corporation/organization shall inure to the benefit of, or be distributable to its members, trustees, directors, officers or other private persons, except that the corporation/organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of Section 501 (c) (3) purposes. No substantial part of the activities of the corporation/organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the corporation/organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign of behalf of, or in opposition to, any candidate for public office.
Notwithstanding any other provision of these articles, the corporation/organization shall not carry on any other activities not permitted to be carried on (a) by a corporation/organization exempt from Federal income tax under Section 501 (c) (3) of the Internal Revenue Code (or corresponding section of any future Federal Tax Code) or (b) by a corporation/organization, contributions to which are deductible under Section 170 (c) (2) of the Internal Revenue Code (or corresponding section of any future Federal tax code.)
Upon the reorganization of the AENJ, Inc., all monies shall accrue to the succeeding group, or upon the dissolution of this corporation/organization, assets shall be distributed to the National Art Education Association in Reston, Virginia, within the meaning of Section 501 (c) (3) of the Internal Revenue Code, or corresponding section of any future Federal tax code.
However, if the named recipient is not then in existence or no longer qualified distributee, or unwilling or unable to accept the distribution, then the assets of this corporation/organization shall be distributed to a fund, foundation or corporation organized and operated exclusively for the purposes specified in Section 501 (c) (3) of the Internal Revenue Code (or corresponding section of any future Federal Tax Code.)